Period End Dates Setting

Period End Processing in IMMS is a Process by which transactions and entries of a particular period are locked before starting with the next Period. This saves the previous data and prevents unauthorized people from tempering it.

Processing is done as per the structure of the Period decided by the company. It is a Company's prerogative to decide the duration of the Periods depending on its style of working. For example, an organization's financial year can be divided in quarters. Therefore, each quarter will have 3 months and so there will be 4 quarters in a financial year. Similarly some companies may divide their financial year into two halves. Each halve will have 6 months. Financial year can also be divided monthly that is 12 months equally.

This is the option through which a Company's Financial Period is specified.

A list of already existing Period End Dates will be displayed as follows -

Search:

Enter any text you want to search in the list below. The search is applicable to all columns of the list. Once the text is entered, press <ENTER> key. As a result, the list will be refreshed with all those records that contain the entered text fully or partially. In order to go back to the original list, remove the text from the box and press <ENTER> key again.

Period Settings can be added, and viewed provided the Role associated with the currently logged-in user through User Management has the respective rights to do so.

To 'Add' a Period Setting, click on the button. To 'View' details of a particular Period Setting, <DoubleClick> on that record. As a result, following screen will be displayed -

Screen Layout of Period End Dates Setting

Field Description of Period End Dates Setting

Financial Year:

Current financial year will be displayed automatically. You can NOT change it.

Site Code:

A list of all Sites available under the selected Company defined through Site Master option will be displayed. Select the desired Site by clicking on it.

Year Start Date:

Automatically displays the starting date of the selected financial year. You can NOT change it.

Year End Date:

Automatically displays the end date of the selected financial year. You can NOT change it.

Current Period:

In case of 'Add' mode, select the current period running for the selected Site. Press <TAB>.

In case of 'View' mode, Current Period will be displayed automatically for the selected Site and Financial Year.

Period End Date 1 - 12:

A company's financial year will be divided into 12 months. Therefore, total period numbers will also be 12.

Period number 1 will be April, period number 2 will be May and so on. Therefore in this case Period End Date 1 will be last date of April, Period End Date 2 will be last date of May and so on. Each period will consist of each month.

It is compulsory for the user to enter 12 Period End Dates in the form provided. Period end date is the last day of each month in this case.

Once you have entered all the information, click on 'Save' button to save or 'Cancel' button to discard. The control will go back to the list.